You can create Parallel or Sequential projects. Projects in OmniFocus are simply collections of tasks, but there’s one little thing that makes them really powerful: the project type. You can go really fine-grained with the Contexts, but I prefer to keep them higher level.Ĭontexts are the way to answer the question, “What should I be doing right now, given my current location/situation/mindset?” Projects GTD - For Daily Review tasks (which I’ll talk about shortly).Mainly a catch-all so I don’t forget about random ideas. Someday - Things I’d like to get done one day.Errands - When I’m out running errands.Home - For when I’m at home doing non-work tasks.Waiting - Tasks that are waiting on someone else or some event before I can proceed.These can be anything: a place, situation, mindset…whatever. In OmniFocus, there’s the concept of “ Contexts”. We’ll take a look at those two things then jump in to how the pieces fit together on a practical level. My little system here really isn’t that complicated.ĭespite all the nooks and crannies in OmniFocus, there are only two sections you need to know about: Contexts and Projects. But let’s go ahead and be clear here…I use all of maybe 10% of its features. OmniFocus is one of those tools that, on the surface, seems absurdly complex. But how do I use it without it being overwhelming? I’m glad you asked. Showing you what’s available and important given your current context? Golden. Showing you everything under the sun helps no one. What you need is something that’s quick to add to and doesn’t overwhelm you with all the things that need to get done. The other extreme here is to just have a simple to-do list with no priority at all, but that’s too basic and leaves you feeling overwhelmed. Certain things may not have direct high impact but are still necessary and can’t be pushed off to more convenient times (yay taxes!). But the fact is, that’s just not practical and has a lot of mental overhead. The typical line of thought here is that the solution is to somehow rate things (mentally or otherwise) based on what is most impactful and go from there. Tweet this quote What you’ve probably tried before The catch here is that figuring out what those “most important” things are can feel like trying to spot a unicorn breakdancing over a double rainbow. But one of the hardest lessons to learn is that “busy” does not equal “productive.”Īll of those random things you’ve got your hand in, all of those rabbits you chase in the name of “traction” aren’t necessarily the most important things to be working on right then. You’re pulled in every direction from everyone who’s got your contact info and you feel obligated to chase every rabbit you think of. As a Founder, you’ve got your hand in everything imaginable, from legal paperwork to hiring to product management to support and everything in between.
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